See Section 18.104.22.168.) In addition, faculty members and other academic instructional staff may not exercise academic authority over any graduate student or other learner with whom they had a prior sexual or romantic relationship.
In such a case, the faculty or other academic staff member must promptly notify their department head, dean, or other supervisor and must recuse themselves from any academic authority over that student or other learner.
If such a relationship develops, the supervisor must withdraw from any supervisory or evaluative functions for that subordinate and must notify their own supervisor.
Even if a direct supervisory role does not exist, one person in a relationship may not evaluate the other’s work or exercise direct or indirect influence or authority over the other person’s work or position, including sitting on or writing a letter of reference to a hiring or promotion and tenure committee considering that other person.
Sexual and romantic relationships are prohibited where the faculty member or other academic instructional staff member has or might reasonably be expected to have “academic authority” (defined above) over that graduate student or other learner.
That principal investigator must notify their department head, dean, or other supervisor and must withdraw from any supervisory or evaluative functions regarding that individual.
In addition, a supervisor cannot oversee someone with whom they had a prior sexual or romantic relationship.
The supervisor must recuse themselves from any supervisory or evaluative functions and must notify their own department head or other supervisor.
A department head, supervisor or other manager who learns of a current or prior sexual or romantic relationship must take steps to eliminate or manage the potential conflict of interest or abuse of authority.
The goal is to put in place adequate alternative supervisory or evaluative arrangements that are fair to the subordinate party and also to their colleagues or peers.
If such a sexual or romantic relationship develops with a graduate student or other learner, the employee must withdraw from exercising any influence or authority over that individual.